Southwest Nebraska Genealogical Society Constitution

 

Article I Name

The name of this organization shall be the "Southwest Nebraska Genealogical Society", PO Box 156, McCook, Nebraska 69001.

 

Article II Object

First: The object of this Society shall be to collect and to preserve all available material and share ideas with anyone interested in genealogy.

 

Second: To assist in preparing and completing family lines to be filed for future reference and to further genealogical research.

 

Third: To gather by degrees, a library for the use of the Society, composed of all

obtainable books, monographs, pamphlets, manuscripts, etc. relating to genealogy.

 

Fourth: To be known as an educational non-profit organization. All monies received will first pay necessary expenses and then balance will be used to purchase books and equipment for the Society. No part of the earnings of the organization shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered.

 

Fifth: To raise funds for any of the foregoing purposes and to accept donations, gifts, legacies and bequests.

 

Sixth: Not withstanding any other provisions of these articles, this organization shall not carry on any other activities not permitted to be carried on under (a) by an organization exempt from Federal Income tax under Sections 501 (C) (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Revenue Law) or (b) by an organization, contributions to which are deductible under Section 170 (C) (2) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Revenue Law.)

 

Seventh: No substantial part of the activities of this organization shall be the carrying on of propaganda or otherwise attempting to influence legislation and this organization shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

 

Eighth: Upon the dissolution of this organization, the Executive Board shall after paying or making provisions for the payment of the liabilities of this organization, dispose of all the assets of the organization exclusively for the purposes of the organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (C) (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law), as the Executive Board shall determine. Any of such assets not so disposed of shall be disposed by the District Court of the County in which the principal office of the organization is then located exclusively for such purposes or to such organization or organizations as said Court shall determine which are organized and operated exclusively for such purposes.

 

Ninth: All of the foregoing are for carrying on the work of this organization for educational purposes and to operate solely for educational purposes as provided in Section 501 (C) (3) of the Internal Revenue Code of 1954.

 

Article III Membership

Any person who is interested in genealogy may become a member by paying the annual dues.

 

Article IV Officers

The officers shall be: President, Vice President and Secretary/Treasurer as local membership allows. The term of office for the President and Vice President shall be two years.

 

Article V Meetings

Meetings to be held monthly, date to be determined by the local members in attendance.

 

Article VI

This Constitution may be amended at any regular meeting of the Society by a two-thirds vote of the member’s present, notice of proposed amendment having been given at a previous regular meeting.

 

It was moved by Audrey Suiter and seconded by Sylvia Moore that we adopt the above Constitution as above. Carried.

 

Dated this 17th day of January 1978.

Connie Chrisman, Secretary

 

Amended 2005

Amended 7 Nov 2009

Amended 14 April 2012

 

 

Southwest Nebraska Genealogical Society By-Laws

 

Article I Membership

 

Section 1. Any person who is interested in genealogy may become a member by paying the annual dues.

Section 2. Membership shall be classified as follows:

a. Individual participating members: Local members in good standing may vote and hold office.

b. Associate members: Members living outside a radius of 100 miles of McCook.

c. Student members: Students in grades Elementary thru College.

 

Article II Officers

 

Section 1. The officers shall be: President, Vice President and Secretary/Treasurer as local membership allows. The term of office for the President and Vice President shall be two years. The Secretary/Treasurer will be ratified by the members present during a biennial election.

Article III Executive Board

 

Section 1. The executive board shall consist of the President, Vice President, Secretary/Treasurer and two participating members who will be elected via ballot by members present during a biennial election.

Section 2. Shall approve appointments of Committees.

Section 3. Shall carry on the work and purpose of the Society as stated in Article II of the Constitution. They shall have the power to make minor purchases, not to exceed $100.00 per month.

Article IV Duties of Officers and Executive Board

 

Section 1. The President shall preside at all meetings of the Executive Board and the Society; and shall call special meetings of the Executive Board and Society when necessary; and shall be an ex-officio member of all committees except the nominating committee.

Section 2. The Vice President shall preside in the absence of the President and shall assist in carrying out the work of the society.

Section 3. The Treasurer shall receive and be responsible for all dues and other funds received by the Society and shall keep accurate records thereof; shall deposit funds in a bank or other financial institution approved by the Executive Board; shall pay bills as directed by the President and/or Executive Board; shall submit a financial statement at monthly meetings; and shall assist in keeping a roster of active members.

Section 4. Secretary shall keep all resolutions and proceedings of all meetings of the Society in proper form, and shall perform all duties pertaining to the office; shall be in charge of all correspondence relating to the Society, as well as the issuance of all notices of meetings and other duties that shall help to carry on the work of the Society.

Section 5. The Newsletter Editor shall direct the activities of the publications committee. The Editor will be authorized to buy necessary supplies for the newsletter and submit invoices to the Treasurer.

Section 6. The immediate past President shall be an advisor of the Executive Board.

 

Article V Meetings

 

Section 1. The fiscal year of the Society shall be from January 1st thru December 31 of each year.

Section 2. Meetings to be held monthly, date to be determined by the local members in attendance.

Section 3. The Parliamentary Authority will be Roberts Rules of Order Newly Revised.

 

Article VI Elections

 

Section 1. Officers shall be elected at the first meeting in December annually.

Section 2. Term of office shall be two years for the President and Vice President serving from January 1st to December 31st.

Section 3. The office of President and Vice President may serve no more than two consecutive terms in the same office.

Section 4. Election of officers shall be by majority vote of those members attending the December meeting, if they meet the requirements of Article I, Section 2.

Section 5. In case of vacancy in an elected office, the President shall, with the approval of the Executive Board, appoint a successor to serve until the next annual election.

Section 6. The nominating committee shall submit a list of one or more candidates for each office to be elected. Further nominations can be made from the floor.

 

Article VII Finance

 

Section 1. The annual dues shall be established by the general membership.

Section 2. An auditing committee of two members of the Society in good standing, who are not officers, shall audit the Treasurer's books yearly or at the change of the Treasurer. They shall report their findings at the next meeting.

 

Article VIII Amendments to the By-Laws

 

Section 1. These by-laws may be amended by a majority vote of voting members present at the next scheduled meeting.

It was moved by Robert Ray and seconded by Connie Chrisman that we adopt the above By-Laws as above. Carried.

Dated this 17th day of January 1978.

Connie Chrisman, Secretary

Amended 2005

Amended 7 Nov 2009

Amended 14 April 2012

Amended 6 June 2015